Website Privacy Policy

Information We Collect | Individually Identifiable Info Defined | What We Do with Personal Info We Collect | Aggregate Information Collected From the Web Server | Sharing Info with Third Parties | Cookies | Data Security | Tell-A-Friend | Links to Other Sites | Changes to this Policy

Out of respect for your privacy, Chesapeake Bay Foundation provides this information explaining our online information practices.

By visiting the Chesapeake Bay Foundation (CBF) web site at, you are accepting the practices described in this Privacy Notice.

On occasion, you may receive an e-mail relating to CBF's mission from parties acting on CBF's behalf and at CBF's request. These organizations help CBF achieve its mission by providing technology services.

Information We Collect & How We Use It

CBF collects two main types of information through the Web sites noted above:

  • Personal, or "individually identifiable," information you provide to us, typically by completing online forms. Examples include an e-mail address, physical street address, phone number, etc. With your permission, we may use this information to contact you about CBF mission related events or content.
  • Standard web server/visitor traffic information commonly referred to as "aggregate information," regarding overall Web site traffic patterns. Normally, web servers collect this type of basic information automatically as part of their web log processes. We do not report on individual user sessions.

Individually Identifiable Information

There are instances when CBF requests individually identifiable information from its online users. The following are examples of situations in which we might request such information from you: contacting us to request information, inquiring about volunteer opportunities, subscribing to our electronic newsletter, registering with our web site, making a donation or becoming a member, using our "Chesapeake Bay Action Network" area to send e-mails to representatives and senators, requesting a publication, purchasing a ticket to a CBF event, or requesting a tour of the CBF headquarters, the Philip Merrill Environmental Center.

Information we may request includes the following:

  • First and last name, street address, city, state, zip code, telephone number, e-mail address, format preference (HTML or text) and subject of inquiry (i.e. volunteering or information requests), gender, and age.
  • In the case of donations, memberships or purchasing a ticket to a CBF event:
    • We process standard credit card information (card number, card type, expiration date) via a secure, encrypted SSL session. SSL is the proven standard for secure Web messaging transactions.
    • In the case of memorial or honorary contributions, a personalized gift card is sent to a designated recipient, usually the family member of the deceased or the surviving victim. Therefore, we will request the name, address, city, state, zip code and telephone number for your designated gift card recipient. This information is only used for the purpose of sending the gift card and is not used for any other purpose.

Registering with

If you register your e-mail and contact information with CBF through our web site or via regular mail, you will be placed on our monthly e-newsletter, general e-mail, and Chesapeake Bay Action Network lists. Subscribers to any list can remove themselves at any time by logging in.

You may also be asked if you want to receive our e-mail newsletter when you take a poll or survey or use any other of our online services. Subscribers to the newsletter can remove themselves at any time by logging in.

We may occasionally request that you supply us with feedback concerning our web site. These surveys are used for quality assurance purposes, and to improve our level of service to you.

CBF may also contact you with special CBF mission-related direct marketing e-mails around holidays. This correspondence is separate from our e-newsletter correspondence. These two lists are independent of one another, so removal from one will not necessarily mean you are removed from the other.

As stated previously, on occasion, you may receive an e-mail relating to CBF's mission from parties acting on CBF's behalf and at CBF's request. These organizations help CBF achieve its mission by providing technology services.

Donations, Membership or Purchasing an Event Ticket

When you make a donation, you may be asked if you would like to receive further contact from us via our web site. If you indicate yes, you will be placed on our e-mail distribution list. If you later want to be removed from that list, you can remove yourself by following the directions in the correspondence you receive.

We maintain records of all donations made to CBF. Personal information is private and confidential. Additionally, all information is stored in a secure location accessible only by authorized staff. CBF may contact you with further communications via the web, U.S. Postal Service, or telephone. If you wish to restrict the use of your contact information, you can choose to opt out from:

  • Financial contribution activities and / or
  • Any contact with CBF

Please let us know by one of the following methods:

  • Contact CBF at 1-888-SAVEBAY.
  • E-mail CBF from our web at the following address:
  • Contacting the CBF via postal mail at:

Chesapeake Bay Foundation
Philip Merrill Environmental Center
6 Herndon Avenue
Annapolis, MD 21403

Aggregate Information Collected from the Web Server

We collect aggregate information from our web server about your visit to our site in order to monitor general traffic patterns on our site. This information is collected and stored in log files on the server. This includes:

  • total number of visitors
  • most visited pages
  • peak traffic times
  • service provider IP addresses
  • browser versions
  • referring web sites
  • search terms used
  • average number of pages requested
  • average duration of visit
  • total visitor traffic

We use aggregate information gathered from your visit to better design our Web site. This information supplies us with a broad picture of how people use our Web site and helps us to better manage our systems and serve our audience.

Sharing Information with Third Parties

We may share that information with companies we have contracted with to assist us with the operation of our web site, but solely for web site operation purposes. These organizations help CBF achieve its mission by providing technology services. On occasion, you may receive an e-mail relating to CBF's mission from parties acting on CBF's behalf and at CBF's request. We may from time to time use your Internet Provider (IP) addresses to help diagnose problems with our server, and we use them, as necessary, to administer our web site. We will not provide your e-mail address to any other organization or individual without your express consent, unless we are required by law or where we have a good-faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process.

CBF occasionally exchanges names and addresses of our members with other like-minded non-profit organizations to expand the reach of our message. If you prefer not to have your name exchanged, contact CBF's membership department at

A Note about Cookies

Our Web site may use cookies to enhance your experience while using our Site. Cookies are pieces of information that some Web sites transfer to the computer that is browsing that Web site and are used for record-keeping purposes at many Web sites. Use of cookies makes Web-surfing easier by performing certain functions such as saving your passwords, your personal preferences regarding your use of the particular Web site and to make sure you don't see the same ad repeatedly. Many consider the use of cookies to be an industry standard.

Your browser is probably set to accept cookies. However, if you would prefer not to receive cookies, you can alter the configuration of your browser to refuse cookies. If you choose to have your browser refuse cookies, it is possible that some areas of our Site will not function properly when you view them.

Data Security

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we strive to maintain physical, electronic, and administrative safeguards to secure the information we collect online. This includes the use of the Secure Sockets Layer (SSL) for processing donations securely


If a user elects to use our referral service for informing a friend about our Site, we ask them for the friend's name and e-mail address. Chesapeake Bay Foundation will automatically send the friend a one-time e-mail inviting them to visit the Site. Chesapeake Bay Foundation stores this information for the sole purpose of sending this one-time e-mail.

Links to Other Sites

CBF is not responsible for the contents of any linked Web site that may be contained in our online database of related Web sites, or any link contained in a linked Web site, or any changes or updates to such Web sites. The inclusion of any link does not imply endorsement by CBF of that Web site and is provided only for information purposes.

This privacy statement applies to the CBF web site at Please be aware that CBF is not responsible for the privacy practices of other linked sites or partner Web sites. We encourage you to read the privacy statements of each and every Web site that requests personal information from you.

CBF reserves the right to change this policy at any time. Our privacy policy will be kept up-to-date and clearly posted on our Web site.

Changes to This Privacy Policy

If we change our privacy policy, we will post those changes to this privacy statement, and other places we deem appropriate so our users are always aware of what information we collect, how we use it and under what circumstances, if any, we disclose it. If we change our policy about how we plan to use visitors' personally identifiable information, we will notify visitors by posting a notice on our web site for thirty days.